• October 26, 2018

Personal Assistant

Personal Assistant

Personal Assistant 150 150 Aid.Technology
AID:Tech
Published
October 1, 2018
Location
Dublin, Ireland
Category
Default  
Job Type

Description

We are looking for a talented and experienced PA to join our team! Your role is to provide direct support to our CEO. The ideal candidate must have minimum 3 years experience working as a Personal Assistant and especially has experience supporting at the board level. As the first point of contact for our CEO, you'll have a wide range of responsibilities, which includes dealing with day-to-day external communications. The scope of this role is extensive; it offers great opportunities where you can explore and fulfil untapped potential.

Key Responsibilities:

  • Diary and calendar management
  • Organize frequent travel arrangements, including flight and accommodation booking, and ground transport
  • Coordinate travel visas and other travel documents
  • Coordinate and manage client entertainment and outings for Partners
  • Provide efficient administrative support to our CEO and occasionally to other members of the team, including assisting with client correspondences and administration tasks
  • Support our CEO in preparing quality documents and presentations
  • Process expense claims and billing, including the preparation of expense invoices to our global firm on behalf of the team
  • Liaising with clients and their PAs to develop and maintain ongoing relationships
  • Champion internal initiatives
  • Provide communication and support to the wider team, including the management of agendas, minute taking and other documentation for meetings and conference calls
  • This will include coordination and planning of structured, eg. monthly global meetings across time zones

Qualifications & Requirements:

  • Travel and diary management experience is essential
  • Experience of supporting at board level is essential
  • Excellent working knowledge of MS Office: Word, Excel and PowerPoint and Google Docs
  • Flexible approach to working
  • Ability to be outgoing and confident in their interaction with internal and external stakeholders at all levels
  • A fast learner with exceptional organisational skills and ability to multitask
Apply
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